Schedule of studies

15^th October By 10^th October, the doctoral study programme (DSP) student must submit an electronic copy of the Individual study plan (ISP) for the specific academic year to the Doctoral Study Officer. The ISP must be approved and signed by the supervisor. First year doctoral students submit not only the ISP for the academic year but also the ISP for the whole study time.

31^st October The Doctoral Study Officer shall hand over the ISP by all doctoral students to the Subject-area Board Chairperson for approval and when they are approved, the officer uploads all the ISPs into the respective DSP section in the UPShare by 31^st October latest. Any potential comments by the Subject-area Board Chairperson shall be dealt with by the Chairperson and the respective DSP students and their supervisors by the abovementioned date.

31^st March DSP students can submit their applications for dissertation defence at any time during the academic year. In case the DSP student wishes to complete the studies by 31^st August of the respective academic year, they must submit the application for the dissertation defence to the Student Affairs Office by 31^st March of the respective year. The application may also be submitted after this deadline but in such a case the Subject-are Board and the Student Affairs Office cannot guarantee that it will be possible to organise the defence by 31^st August.

25^th August Doctoral students whose interruption of studies is to end by 31^st August must inform the study officer by 25^th August about their future intentions in the study and must send her one of the following documents:

1. Application for re-enrolment into studies (as an email to the doctoral study officer). Students returning to their studies who have exceeded the standard study time must also submit an application for a study prolongation containing the supervisor’s statement. The application is to be submitted to the Doctoral Study Officer at lucie.kovarikova@upol.cz by 25^th August ;
2. Application for another interruption of studies if they are entitled to it. The application must contain an approval by the supervisor. The study can always be interrupted just for the whole semester or for the whole academic year, i.e. in the academic year 2024/2025 from 1st September 2024 till 9th February 2025, or till 31st August 2025;
3. Announcement about terminating one’s studies if they do not wish to continue.

Doctoral students who wish to return to their studies after they interrupted them should also always inform their supervisor and the Subject-area Board Chairperson.

10^th September By 10^th September latest, DSP students must submit to the Doctoral Study Officer (lucie.kovarikova@upol.cz) an electronic copy (signed and scanned) of the following documents relating to the ending academic year:

1. Annual study report – a form about the completion of the ISP filled-in in Czech or English. Subject-area Boards may have their own forms; in such a case the supervisor, Subject-area Board Chairperson or secretary shall inform students about this. The report should contain the supervisor’s statement (on the last page of the form). Please contact the supervisor well in advance when asking them for a statement provision.
2. Application for study interruption/prolongation beyond the standard study time if relevant (the study interruption/prolongation time can only correspond to the whole semester or the whole academic year, i.e. in the academic year 2024/2025 from 1st September 2024 till 9th February 2025, or till 31st August 2025). The application must contain the supervisor’s recommendation. The Subject-area Board Chairperson’s statement about the application for a study prolongation shall consequently be arranged by the Doctoral Study Officer.

Application and ISP forms can be downloaded in the section Study – Forms.